Trusted by 100s of global workforce teams
Why Your Business Needs a Centralised Corporate Hotel Booking Platform
Managing travel for a mobile workforce can quickly become a complex and costly puzzle. From inconsistent booking methods and spiralling expenses to a mountain of administrative paperwork, the challenges are significant. For businesses in the UK and Ireland, streamlining this process is not just a matter of convenience; it’s a strategic necessity. A dedicated corporate hotel booking platform provides the solution, offering control, visibility, and efficiency that manual processes or consumer-facing sites simply cannot match.
The Hidden Costs of Disjointed Travel Management
Many companies still rely on employees to book their own accommodation using personal credit cards or a shared company card. While this might seem flexible, it introduces a host of problems that directly impact your bottom line and operational efficiency.
Lack of Cost Control and Visibility
When employees book independently, enforcing travel policies becomes nearly impossible. They may choose hotels that exceed budget or lack negotiated rates, leading to uncontrolled spending. Finance teams are left with a fragmented view of travel costs, making it incredibly difficult to budget accurately or identify opportunities for savings. You have no real-time data on what is being spent, where, and by whom until the expense claims start rolling in weeks later.
Administrative Overload
Each hotel stay generates a separate invoice. For your finance department, this means chasing, processing, and reconciling dozens, if not hundreds, of individual receipts. Add to this the time spent by employees filling out expense reports and the hours admin staff spend verifying them, and the hidden labour costs quickly add up. This is valuable time that could be spent on more strategic initiatives.
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Our Features
Get Awesome Benefits
01
Smarter Budget Control
Track, manage, and optimise your travel spend with intelligent tools that let you assign cost centres and generate precise reports at ease.
02
Best-in-class Support
Our dedicated travel experts are here to support you every step of the way. Whether you're managing bookings, organising projects, planning meetings or more
03
Effortless Onboarding
Quick and easy set-up that allows you to start booking right away
04
One Regular Invoice
Get one consolidated invoice for all your hotel and travel spend
05
Duty of Care
Prioritise your travellers’ safety and wellbeing with built-in Duty of Care features, including a live booking location map to pinpoint where your workers are staying at all times.
06
Flexible Booking Options
Change plans with ease thanks to flexible booking terms, long-stay support and last-minute availability
Inefficient Booking Processes
Without a central platform, your project managers and travel bookers spend countless hours searching multiple websites for suitable, policy-compliant accommodation. This repetitive, low-value task drains productivity and can delay project mobilisation. Furthermore, managing modifications or cancellations across various booking channels adds another layer of complexity and potential cost.
We are workforce travel experts with over 15 years' experience
Duty of Care Risks
In an emergency, do you have immediate access to information about where all your travelling employees are staying? For businesses with a distributed workforce, having a clear, real-time overview of traveller locations is a fundamental aspect of modern duty of care. A scattered, manual booking system presents a significant risk in this regard.
The Strategic Advantage of a Corporate Hotel Booking Platform
A specialised platform like Roomex is designed to solve these exact challenges. By centralising all your workforce travel needs into one system, you transform a chaotic process into a streamlined, cost-effective operation.
Centralise Booking and Payment
Imagine having access to a vast inventory of hotels and apartments, all available to book on one platform. A corporate hotel booking platform allows your team to find and book accommodation that fits your specific project needs and budget. Crucially, payment is handled centrally. This means no more company credit cards for travellers and no more out-of-pocket expenses. Everything is consolidated into a single, itemised monthly invoice, dramatically reducing administrative work.
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Frequently Asked Questions
What could Roomex do for my organisation?
Roomex is a hotel booking platform for your workforce. It provides organisations like yours with a fast, simple, secure and free online business hotel booking, management and payment solution to:
- Find and book the right hotels, in the right locations, at the right price.
- Understand your business hotel costs and usage, in real-time.
- Improve control of, and compliance to your corporate travel policies.
- Measure ongoing savings (up to 12% by utilising Roomex Exclusive Rates and alternative accommodation types).
- Manage payment for all your workforce hotel needs through a single monthly invoice.
- Eliminate the need for traveller expense claims and receipts tracking when it comes to business hotel needs.
Can I book any hotel in the world through Roomex?
Roomex offers the best choice of business hotels of any hotel-booking platform on the market. We have access to over 2 million hotels and hotel chains around the world, including millions of hotel rooms not available on leisure hotel booking sites.
Hotel supply is a core value for Roomex. Our team is always working to add new hotels to our portfolio, including many hotel chains not available on any other site. If for some reason you can’t find the hotel you need on Roomex, our Priority customer service team is there to help.
How much does it cost to use Roomex for all my business hotel booking?
Roomex offers the best choice of business hotels of any hotel-booking platform on the market. We have access to over 2 million hotels and hotel chains around the world, including millions of hotel rooms not available on leisure hotel booking sites.
Hotel supply is a core value for Roomex. Our team is always working to add new hotels to our portfolio, including many hotel chains not available on any other site. If for some reason you can’t find the hotel you need on Roomex, our Priority customer service team is there to help.
How does Roomex work?
Roomex is the simple, effective and free hotel booking platform for business. It’s essential software for any business with a travelling workforce.
Roomex allows any business access to a simple, secure platform, which opens up the hotel booking process to all employees, and delivers live reporting, significant cost savings and single billing.
With over 98% self-fulfillment, Roomex automates and simplifies the hotel booking process for your business.
Why is using Roomex better than using leisure hotel booking platforms such as booking.com?
Roomex offers business users so much more than hotel booking sites aimed at the leisure traveler.
Firstly, our clients have access to many more hotel rooms, set aside for the business traveler, that are not available on other sites.
In addition, there are all the other advantages of having your single, secure Roomex portal for all your hotel booking, management and payment. With Roomex you get:
- Access to the right hotels, in the right locations for your business.
- Visibility and reporting that shows all your business hotel costs and usage, in real-time.
- Improved control of, and compliance to, your corporate travel policies.
- The ability to measure ongoing savings (up to 12%, by utilising Exclusive Roomex Rates and alternative accommodation types).
- A single monthly invoice and payment for all your company’s hotel needs.
- Elimination of the need for traveller expense claims, and receipts tracking.
- Clear visibility of where staff members are staying when on the road for company business.
Unlock smarter corporate travel
Join 1000s of businesses using Roomex to book travel and accommodation, free of charge.