Tag: Duty of Care

How to stay safe and healthy when travelling for business

Business travel can be rewarding, demanding, tiring and rejuvenating in equal measure. While it’s a chance to explore new places, meet new people and do important business, it also comes with the responsibility of maintaining your health and safety away from home. Whether you’re a seasoned business traveller or embarking on your first work trip, prioritising your well-being is essential.

25 offbeat ideas for your next team outing

Looking to shake up the usual office routine with something a bit more dynamic? If your staff seem lacking in enthusiasm, energy and productivity how about an off-the-wall team outing to turn those frowns upside down? The problem is, when you’re searching for things to do with adults, it can often be tricky to please everyone. With that in mind, we’ve compiled a list of 25 unique team outing ideas designed to leave a lasting impression and hopefully boost team spirit.   Why you should up your outing game When it comes to team outings, many of us have sat through the usual team lunches and trivia nights but after a while, the appeal of these run-of-the-mill activities can begin to wear a little thin. Introducing novel ideas for team days out can open the door to new ways of seeing each other and working together. Here’s how: Breaks the ice: New and shared experiences are great icebreakers. They help team members connect in ways that daily office interactions just can’t match. Fuels creativity: Unusual activities get people thinking outside the box, sparking creativity that, if you’re lucky, will spill over into work projects. Builds stronger bonds: Overcoming challenges and engaging in entertaining activities together builds trust and camaraderie among team members. Provides stress relief: Getting away from the desks and diving into something completely different is a perfect way to reduce workplace tension and recharge. Boosts problem-solving skills: Many team away day ideas require creative thinking and teamwork to navigate, enhancing these essential skills in a fun setting.   By stepping out of the conventional outing playbook, you’re more likely to see genuine enthusiasm and participation, leading to more meaningful connections and a more cohesive team. Now let’s run through some standout ideas that could end up becoming your next big team adventure.   1. VR gaming challenge Virtual reality experiences combine fun and immersive activities with problem-solving and collaboration. Your team will need to think on their feet to come out on top. Who to use Zero Latency: The world’s leader in free-roam, multiplayer virtual reality games. Navrtar: Offers unique VR experiences for up to 36 players.   2. Themed scavenger hunts Choose a theme pirates, detectives, futuristic and let the clues lead your team on an adventure across the city or within the office. Who to use Wildgoose: Tech-driven treasure hunts tailored for corporate team-building days. HiddenCity: Real-world adventure games across London with themes including James Bond and Sherlock Holmes.   3. Murder mystery dinner Turn dinner into a thrilling investigation. Team members take on character roles and work together to solve a fictional murder over a tasty meal. Who to use Red Herring Games: Personalised murder mystery dinner experiences designed by a published crime writer. Night of Mystery: Downloadable murder mystery packages with themes including Murder in Gatsby’s Gala and 80s Prom Gone Bad.   4. Escape room marathon Take on multiple escape rooms in one day. Each room throws a mix of puzzles your way that require diverse skills and collective problem-solving. Who to use Escape Hunt: One of the UK’s most popular escape room chains, with themes including the Wild West and Alice in Wonderland. Escape Live: These guys have tons of escape room options that can be played at various sites across the UK.   5. Outdoor film night You can’t beat the magic of watching a classic film in the great outdoors. You can arrange for a company to host your bespoke event or create your own event by setting up a projector in a local space. Add some popcorn and blankets for an extra cosy experience. Who to use Adventure Cinema: Hosts outdoor film screenings in unique settings across the UK. The Luna Cinema: Offers open-air film showings at some of the most iconic and scenic venues across the UK, turning historic sites and beautiful parks into temporary cinemas.   6. Culinary competitions Throw a cook-off challenge where teams race against the clock to whip up the tastiest dish. It’s a fun, hands-on way to spark some friendly competition and unleash your team’s culinary creativity together. Who to use Team Tactics: Cooking challenges and culinary contests for teams, such as sushi-making masterclasses. The Cooking Academy: Immersive cooking events exclusively catering for corporate groups.   7. Artistic retreat Spend a day at a local art studio painting or sculpting, where everyone can tap into their creative side and chill out. It’s a great way to relax and bond with your team in a laid-back, inspiring setting. Who to use Brush Party: Hosts painting events suitable for corporate team building. PopUp Painting: Invites people to unleash creativity in pubs and offices around London.   8. Sailing trip Set sail on an adventure across the waves and learn the ropes together. There’s nothing like a sailing trip to bring a crew closer! Who to use Britannia Corporate Events: Offers corporate sailing days and regattas. Sail Scotland: Organises corporate sailing trips around the stunning Scottish Isles.   9. Adventure races Challenge your team with a race that includes obstacles, puzzles and physical challenges in an outdoor setting. Who to use Quest Adventure Races: Provides all-inclusive adventure race setups in Wales and beyond. Time Outdoors: Take part in adventure races with a mix of physical outdoor team-building activities and mental tasks, set in various locations across the UK.   10. Interactive theatre experience Treat the team to a theatre show where the audience influences the outcome, combining entertainment with team engagement. Who to use Punchdrunk: Specialises in immersive theatrical experiences, transforming large-scale environments into interactive, multi-sensory worlds. Phantom Peak: An immersive theatre experience that blends interactive storytelling with a steampunk-themed adventure.   11. Axe throwing Master the art of axe throwing for an exciting way to blow off steam. This Canadian pastime is ideal for throwers of all abilities and builds team spirit as you each aim for the bullseye! Who to use Hatchet Harry’s Axe Throwing: Hatchet Harry’s gives its guests expert guidance to..

7 fun team-building activities to try in your office

Team building is often the secret sauce that can transform a good atmosphere into a great one. However, not every company has the luxury of venturing out for elaborate away days. Luckily, you don’t need to leave the office to start building better connections between your team members. With the right activities, you can transform any common office space into a playground of collaboration and creativity. In this post, we’ll explore seven team-building activities that you can enjoy in the office. These games and challenges are designed to be engaging, easy to set up and, most importantly, effective at fostering team spirit. We’ve included everything from quick icebreakers to shake up a slow afternoon to more involved challenges requiring collaborative efforts. Let’s get started and find out how to transform your everyday office setting into a hub of team-building fun.   1. Office Olympics Let’s start with plenty of energy! There’s nothing like a bit of friendly competition within the team and what better way to create some than running your very own office Olympics?! You simply need to come up with a series of office-appropriate games that don’t require any special equipment or extensive preparation. Here are a few ideas to get your office Olympics off to a flying start: Chair relay races: Use your office chairs and a set path in the office to hold relay races. Just make sure there’s nothing fragile in the way! Sticky note target practice: Create targets using sticky notes and have team members throw paper balls to score points. Desk ping-pong: Get a couple of cheap bats and a lightweight ball, and clear a table to set up an impromptu ping-pong tournament. Rubber band archery: Set up a series of targets (they could be cups, stacked sticky notes or small boxes). Then, get team members to shoot rubber bands to knock them over or hit them. Coffee cup stacking: A speed challenge where participants stack and unstack a pyramid of paper coffee cups. Paper aeroplane distance contest: Each team designs and creates a paper aeroplane. The team whose aeroplane flies the farthest wins points. Email typing sprint: Set a standard “mock” email that everyone has to type out as quickly and accurately as they can. Divide your office into teams, mixing departments if possible to encourage new connections. Keep score and maybe even award a homemade trophy to the winners. The main goal is to encourage participation and give everyone a chance to shine in a relaxed, joyful setting.   2. Two truths and a lie This classic icebreaker helps colleagues get to know one another better, in an entertaining way. It’s simple to set up and doesn’t require any special materials, making it an excellent choice for a quick team-building session. Here’s how to play: The set-up: Gather your team in a comfortable meeting area where everyone can see each other, such as a conference room or an open space in your office. The game: Each player takes a turn to state three facts about themselves two truths and one lie. The trickier the truths and the more believable the lie, the more fun the game becomes. The guessing: After each person shares three statements, the rest of the team votes on which one they believe is the lie. Once everyone has made their guess, the person reveals the correct answer. This game is a guaranteed mood booster. You might be surprised by what you learn about each other’s personalities and backgrounds! After a couple of rounds, you’ll probably notice everyone feeling more at ease and open to chatting. It’s the optimal way to lay the groundwork for even better teamwork down the line.     3. The Great Office Bake-off No one can resist a tasty treat, especially when it’s homemade by a coworker. An office bake-off is an enjoyable way to get a little competitive and sample some delicious baked goods. As well as the sweet treats, it’s about coming together, sharing recipes and stories and having a good laugh. Here’s how to organise your very own office bake-off: Announce the bake-off: Give your team plenty of notice about the bake-off so they have time to plan their culinary masterpieces. Set a date and lay out the rules maybe everything has to be made from scratch. Or you could pick a theme like “healthy treats” or “chocolate indulgence.” Set up a judging panel: Gather a few folks to be your judging panel or let everyone have a vote. Come up with some amusing categories like “Best Presentation”, “Most Creative Flavour” and of course, “Best Overall Taste”. Tuck in: When the big day arrives, set up a table where everyone can show off their creations. Have plates, forks and napkins handy and let the tasting and judging begin! Award prizes: Don’t forget to reward the winners with some small prizes in each category. It could be anything from a cookbook to an extra half-day off work. An office bake-off is a chance for your team to get creative and chat about something other than work. You might be surprised to discover who has hidden baking talents! Plus, who doesn’t love a day filled with cakes, cookies and other sweet treats?   4. Escape room challenge Turn your ordinary meeting room into an exciting escape room challenge that’ll get everyone’s brains buzzing and teamwork flowing. This activity is all about problem-solving, creativity and communication everything a high-performing team needs. Here’s how to set up an in-office escape room: Choose a theme: Pick something related to your work or industry, or shake things up with a historical adventure or a futuristic quest. The theme will be the backbone of your puzzles and the overall story. Create the puzzles: Come up with a series of puzzles that need solving to “escape” the room. You could include word puzzles tied to your business, brain teasers or even physical challenges where clues are hidden around the room. Set the stage: Decorate the room to..

5 essential responsibilities of a corporate travel planner

Have you ever taken a hassle-free business trip where everything seemed to run like clockwork? Chances are that was all down to a corporate travel planner. Also known as corporate travel managers, these talented individuals (or teams) juggle all the aspects of your trip to make sure it aligns perfectly with your company’s goals. Corporate travel planning is so much more than booking a seat on a plane it’s about creating an environment where you can be productive, safe and comfortable while you’re on the road. These busy bees are working hard behind the scenes, making sure the trains run on time (or at least get you rebooked onto another one when they don’t). They’ll find you a cosy place to rest your head before you’re even tired, and keep a close eye on the budget. In this blog post, we’ll break down the five key tasks that these travel wizards handle to make your business trips a breeze. Let’s look at why they’re the secret ingredient to success on the road.   1. Booking and managing accommodation One of the main tasks of a corporate travel planner is to make sure that you have a comfortable place to call home, no matter where your work takes you. It’s more than simply picking a hotel close to your meeting location; it’s about finding a space that fits the specific needs of a business traveller. They’re looking for places that are quiet enough for a good night’s sleep and offer a space to relax and recharge after a long day of meetings. Typically, they’ll sort through tons of options to find the ones that check all the boxes: Close to your meetings: No one wants a long commute when they’re already tired from travelling. Easy access to airports and train stations: Your time is precious they’ll make sure your commute to and from the airport is as painless as possible. Top-notch amenities: Think lightning-fast Wi-Fi, comfortable workspaces and express check-in and check-out options.   2. Coordinating travel arrangements Next on the list of a corporate travel planner’s duties is sorting out the finer details of how you get from A to B. The ‘getting there’ can often be the most taxing part of any trip. That’s where your corporate travel planner steps in to take the reins, making your journey as smooth as possible. Corporate travel managers are also experts at finding the most convenient flights, aiming for times that won’t have you setting your alarm for the crack of dawn or arriving at your destination when everyone else is sound asleep. They try to minimise layovers and avoid those red-eye flights whenever possible. The goal is to get you there feeling refreshed and ready to take on your business agenda. Of course, flights are only part of the story. As global travel management experts, travel planners also handle all your ground transportation needs, arranging taxis, rental cars or figuring out the best public transport routes. By the time you land, your onward journey is already sorted, so you can relax and focus on what’s important.   3. Managing budgets and expenses   Business travel can get expensive, but keeping costs down is another big part of a corporate travel planner’s job. They’re pros at creating travel itineraries that won’t break the bank and are always on the hunt for the best deals. Here’s how they handle the financial aspect of your travels with extra care. Smart budgeting Corporate travel managers never just wing it. They start by setting a clear budget for each trip based on past spending and future projections. Typically, they’ll factor in everything from seasonal price changes and, if you’re heading overseas, potential travel hiccups to currency exchange rates. Cost-effective booking  Corporate travel planners book flights and accommodations well in advance to lock in the best rates, often using corporate travel management apps that alert them to price drops and special deals. For example, they might book a flight on a Tuesday or Wednesday when fares are typically lower, and opt for accommodation just outside the city centre where rates are cheaper. Leveraging corporate connections Travel planners work to form good relationships with airlines and hotel chains, which means they can often get you exclusive discounts and perks that you wouldn’t find on your own. This could mean lower airfares, free room upgrades or even free cancellations if your plans change. Expense tracking and reporting These professionals keep a close eye on every expense, including things like your taxi fare or your dinner bill. They often use handy apps to track everything in real time and make sure it’s within your company’s travel policy. You might even get a special company card with spending limits for different categories, like meals or transportation. Regular audits and reviews  Corporate travel planners regularly review all the travel spending to keep it aligned with the budget. They also look for any unexpected charges or areas where you could save money. For example, if they notice that a particular hotel chain is always adding on surprise fees, they might negotiate a better deal or switch to a different hotel.     4. Prioritising health and safety compliance   When it comes to business travel, your safety and well-being are top of the agenda for your corporate travel planner. Think of them as your personal travel guardian angel, working hard to make sure every aspect of your trip meets the highest safety standards. Here’s how they keep you safe and sound: Risk assessment and mitigation  Before you even pack your bags, travel planners have already done their homework, checking out the political situation, local laws and any health advisories for your destination. They’ll let you know if there are any areas to avoid or suggest alternatives that keep you out of harm’s way. Health and safety briefings  Prior to you heading off, your planner will give you a rundown of everything you need to know to stay safe in your destination. This..

10-minute team-bonding activities for the workplace

Let’s face it, finding time for team bonding in the middle of a busy workday can feel pretty impossible. But here’s the good news: even a few minutes of bonding can make a big difference. Which surely you’ve got time for, right? We’ve pulled together a bunch of fun icebreakers for team meetings that fit right into your schedule and help build stronger connections within your team. Whether your team is together in person or working remotely, these activities offer a refreshing change of pace that fosters a sense of camaraderie and helps everyone feel more united. What are the benefits of quick bonding sessions? Small investments bring big returns  Even short team-building exercises can work wonders for your team. They break down barriers and open up communication, raise morale with quick breaks from work and strengthen collaboration skills for when it’s time to tackle those big projects. Strengthened bonds and increased productivity  By weaving these ten-minute bonding ideas into your team’s routine, you’ll create a more cohesive team with higher productivity and happier employees. Although quick, each activity helps to build a stronger, closer-knit team. Ready to see a real change in your team? Start incorporating these bonding ideas and watch your team become more connected in just ten minutes a day. Ten-minute bonding ideas for teams Two truths and a lie This classic icebreaker is a great way to get to know your colleagues better. It takes little to no planning and is a quick and enjoyable way to kick off a meeting or team huddle. It’s simple: ask each person to take a turn sharing two true facts about themselves and one that’s made up. Once all the statements have been read out, it’s then down to the rest of the group to guess which statement is the lie. It’s a good way to spark conversation, uncover hidden talents and maybe even learn a few surprising things about your coworkers. Rapid-fire question round Take turns asking each team member a random, unexpected question. Keep the pace lively to encourage spontaneous answers and create a lively atmosphere. Here are some sample questions to get you started: “If you could have any superpower, what would it be and why?” “What’s the most embarrassing song on your playlist?” “If you could travel anywhere in the world right now, where would you go?” “What’s your go-to karaoke song?” “What’s your hidden talent?” Idea speed dating  Team members pair up and have one minute to share an idea, project or problem they’re working on. After the minute is up, they switch partners and repeat the process. This exercise not only helps to generate a variety of perspectives and solutions it also nurtures connections between colleagues who may not normally interact. Emoji story  Divide into groups and provide each with a set of random emojis. Teams have a set time to create a story using the emojis as prompts before presenting their narratives to the group. This activity encourages out-of-the-box thinking, communication and a shared sense of humour. Desk yoga  And relax. Take a short break to refresh and re-energise with a quick yoga or stretching session. This can easily be done right at your desk and is a great way to alleviate stress and improve posture. If your team is remote, lead the session via video conferencing for a shared experience. This can help everyone feel more relaxed and focused, ready to tackle the rest of the workday. The compliment train  Each team member takes a turn offering a genuine compliment to a colleague. This could be about their work ethic, a recent accomplishment, a personality trait or anything else positive that comes to mind. The compliments keep rolling along, creating a chain reaction of goodwill and boosting overall morale within the team. Virtual coffee breaks  For remote teams, take a 10-minute break to connect over a cup of coffee and a video chat. It’s a chance to catch up on non-work topics, share a laugh and build camaraderie from afar. Think of it as the online version of a water cooler chat a way to maintain team spirit and connection even when working from different locations.     Trivia time  Inject some energy and excitement into your workday with a quick round of trivia. Keep it lighthearted and entertaining by choosing a theme related to your work, industry or general knowledge. Divide into teams or compete individually to see who knows the most. This is a great way to encourage friendly competition, promote collaboration and learn new things as a team. Quick sketch round  Pick a theme (like summer holiday, favourite food or even our company culture) and give everyone a few minutes to sketch a quick drawing related to it. Then, take turns sharing your masterpieces with the group. This lighthearted activity encourages self-expression and helps everyone see things from a different perspective. Silent line-up  Challenge your team to line up according to their birthdays, tenure at the company, or any other chosen criteria all without saying a word! This nonverbal communication exercise encourages creative problem-solving and teamwork as your colleagues figure out how to organise themselves using gestures, signals and other nonverbal cues. Keep the balloons up Everyone works together to keep multiple balloons up in the air, bouncing them around the room without letting them touch the ground. What’s the catch? No hands allowed! This challenge encourages collaboration, quick thinking and lots of laughter. Who am I? Each team member writes the name of a famous person on a sticky note and places it on their forehead without looking. They then take turns asking yes-or-no questions to the rest of the group to try to figure out their secret identity. For remote teams, this can be adapted by using virtual backgrounds or profile pictures of famous people. It’s a lighthearted way to encourage interaction and problem-solving skills while having a bit of fun. Would you rather? Pose a series of thought-provoking dilemmas from silly to serious and..

4 must-have features of a sustainable travel policy

As the world grapples with the urgent threat of climate change, businesses are facing growing scrutiny over their carbon footprint and the way their employees travel is a huge part of that. And the pressure isn’t only coming from environmental activists. Employees themselves are increasingly demanding eco-conscious options. Governments, too, are tightening regulations around carbon emissions, so there really is only one way forward. Companies are left with the complex challenge of maintaining essential business travel while minimising their environmental impact and complying with new rules. With this in mind, we’ve put together four essential features to make your travel policy truly sustainable. We’ll also take a look at how one company has totally greenified its business travel in a bid to slash its greenhouse gas emissions in half.   What is a sustainable travel policy? A sustainable travel policy is all about weaving environmental considerations into the fabric of how your company travels. It’s a holistic approach, covering everything from the mode of transport to the hotel you choose. It’s about making sure every step of your journey aligns with your company’s commitment to protecting our cherished planet. Why should your company care about this? Well, it’s not just the right thing to do it’s a smart business move, too. A strong sustainability policy shows you’re serious about doing your part to combat climate change, which is a growing concern for consumers and employees alike. Here’s how a well-thought-out sustainable travel policy can make a real difference: Lightens your footprint: By choosing greener travel options like train travel or direct flights, you can significantly cut down on your company’s carbon emissions. Makes you a pioneer in your industry: As governments worldwide crack down on carbon emissions, having a solid sustainable travel policy keeps your company compliant and avoids potential penalties. Boosts your brand and your team’s spirits: Embracing eco-friendly practices improves your company’s reputation and raises employee morale by showing that your values align with theirs.   Key features of a sustainable travel policy Crafting a truly sustainable travel policy is about incorporating sustainability into every decision your company makes regarding travel. Here are four must-have features that can transform your travel program into a force for good: 1. Encouraging greener travel choices Take the train or bus: Asking employees to use public transport, rather than driving or private taxis, is a great way to cut down on emissions. Choose electric: If a car is a must, try and go for electric or hybrid options. Share the ride: Another way to mitigate the impacts of driving, carpooling is a fun way to connect with colleagues and reduce your carbon footprint at the same time. Fly less, fly direct: When air travel is unavoidable, opt for direct flights and airlines with strong sustainability commitments. Stay green: Look for accommodation with eco-certifications and sustainable practices.   2.  Greenify your insurance Offering company travel insurance that covers eco-friendly transport is important. Why? Because it gives your employees peace of mind knowing they’re protected no matter how they choose to travel, which can make them a lot more likely to go green. For example, if an employee cycles to a meeting instead of taking a taxi, you need to make sure they’re covered in case of an accident. The same goes for carpooling or using an electric vehicle. Your green travel insurance should extend to these situations, covering any mishaps along the way. This approach encourages eco-friendly travel while demonstrating your commitment to sustainability and your employees’ well-being.   3.  Stay ahead of the eco curve with regular check-ins Making your business travel more sustainable is an ongoing process of improvement and adaptation. Regularly updating your travel policy keeps it relevant and improves its ability to reduce your company’s environmental footprint. Here’s how you can keep your policy up to par: Annual check-ups Once a year, take a deep dive into how your travel policy is performing and dig into the data. Look at things like how much you’ve cut your carbon emissions, if more employees are choosing greener travel options and how your partnerships with eco-friendly vendors are working out. Use this information to pinpoint areas where you can make your policy even stronger and keep it in line with the latest environmental standards. Stay in the know Keep up with the latest advancements, such as electric vehicles and green aviation initiatives. This will help you incorporate these innovations into your policy as they become available. Listen to your team  Your employees are the ones using this policy on a regular basis, so their feedback is invaluable. Have regular chats with frequent travellers to find out what’s working and what’s not. Check if the eco-friendly hotels meet their expectations or ask if there are any pain points around using public transportation. This feedback can help you fine-tune your policy, making it easier to use and more effective at promoting sustainable choices.   4.  Make sustainable travel fun and rewarding Everyone loves a little recognition or reward, so why not incorporate incentives into your policy to get your employees excited about sustainable travel? Shout-outs and kudos: Recognise employees who consistently choose greener travel options. Bonuses and perks: Offer financial incentives or travel upgrades for low-carbon travel. Extra time off: Give employees who consistently meet sustainability goals some extra annual leave. By taking these steps, you reduce your impact on the planet and foster a culture of responsibility and innovation within your workforce. To jumpstart your company’s sustainable practices, consider using an environmental policy template designed for travel. These can be found on platforms such as the HSBC Business website.   How a sustainable travel policy can transform your business Adopting a sustainable travel policy is about more than just helping the planet it’s a smart business move with far-reaching benefits. It saves money Sustainable travel doesn’t have to mean expensive travel. In fact, it can often be more budget-friendly. Choosing local conferences over those across the globe or taking the train instead..

9 unusual team building activities your staff won’t forget

There’s no denying it. Whatever industry you’re in, teamwork is crucial. In fact, 75% of employees believe that teamwork and collaboration are the building blocks of any successful business.    Team-building activities for work strengthen bonds, improve communication, and foster unity among team members. 78% of employees want to work in more supportive environments, and team-building activities can help ensure your staff feels part of a close, trustworthy community.  Coordinating travel for these activities can be challenging, which is where Roomex comes into play, with a comprehensive selection of workforce-suitable accommodations, negotiated rates, and seamless integration with Trainline for cost-effective journeys. In this blog, we’ll explore the benefits of corporate team-building activities, the four key elements of their effectiveness, and nine unique activities your staff won’t forget.     TL;DR Team building activities improve communication, higher morale, increased productivity, and stronger team dynamics.  Embracing the 4 C’s Communication, Collaboration, Creativity, and Camaraderie helps teams achieve greater success together.  From murder mysteries to corporate retreats, there’s a wide range of activities to suit every team’s preferences and goals. What are the benefits of team building events? Want to boost team morale, deliver on deadlines, and increase productivity? Team building activities can be the making of your corporate team. Here’s why you need to add company away days, team-building exercises, or even a company retreat into your yearly calendar: Out-of-the-office socialisation can improve team communication by up to 50%. So, if you want your team to work better together, with less conflict and more productivity, book some team-building activities.  Improved communication leads to more open channels within the workplace, which means better collaboration and idea-sharing among your colleagues. Higher morale is a key benefit of team-building activities, with employees feeling more connected to their colleagues and their work. This boosts your staff retention levels and helps reduce staff turnover. Employees who feel a sense of belonging are 54% more likely to stay in their jobs. Increased productivity is another advantage, as team-building activities encourage collaboration, problem-solving, and creativity. Stronger team dynamics are also promoted, as team members build trust and camaraderie through shared experiences and challenges. Understanding each other’s strengths, weaknesses, and working styles leads to greater cooperation and performance within teams.     What are the 4 C’s of team-building exercises? The 4 C’s of team building Communication, Collaboration, Creativity, and Camaraderie serve as the foundation for building successful teams and achieving organisational goals. Communication: Communication is the cornerstone of effective teamwork it’s key for sharing ideas, giving feedback, and coordinating tasks. By creating open and transparent communication channels, you can resolve conflicts quickly and make informed decisions. Collaboration: Collaboration encourages individuals to work together towards common objectives, leveraging each other’s strengths and expertise. Your team will accomplish more by pooling ideas and creativity, than they could individually. Creativity: Creativity facilitates problem-solving and helps your staff adapt to whatever their roles throw at them. Encouraging creativity within teams allows for the exploration of new ideas and approaches, leading to innovative solutions and competitive advantages. When challenges crop up, a creative team can rise to meet them.  Camaraderie: Camaraderie builds trust and mutual respect among team members, creating a supportive and inclusive work environment. When individuals feel valued and connected to their colleagues, they are more motivated to contribute their best efforts towards shared goals.   Embrace these 4 Cs of team building to empower your teams to achieve greater success together. Roomex supports this journey by simplifying the organisation of team-building activities, enabling you to focus on developing these essential skills and strengthening their bonds.   Do team-building exercises work? While some may be sceptical, evidence supports the effectiveness of team building exercises. The case studies below from Tax Scouts shows team away days improve communication, trust, and collaboration. In short, well-designed activities can lead to stronger teams and better business outcomes.   Case study: Tax Scouts visit Elmley Nature Reserve Tax Scouts, a rapidly growing company post-Series A funding, wanted a corporate retreat to boost familiarity among new team members including a new CEO while reinforcing company values and vision. The company secured a non-corporate venue in nature, located near London, UK, for their business retreat. It designed a structured program of activities designed to bring the team together.  Results: Pre- and post-off-site surveys showed significant improvements: Team familiarity increased by 76 percentage points. Clarity on company values rose by 40 percentage points. Understanding of company direction improved by 35 percentage points.     Types of team-building activities for work There’s an impressive variety of team-building options to suit your preferences and goals. Team away day ideas include traditional exercises like problem-solving challenges to unconventional approaches such as outdoor adventures the possibilities are endless. Your team-building exercises are likely to encompass one or more of the following categories: In-person (offline) activities things like outdoor adventures, workshops, sports, and retreats.  Virtual (online) activities think virtual escape rooms, team challenges, and remote workshops.  Icebreaker games and communication activities Collaborative problem-solving challenges Trust-building exercises Physical activities and outdoor adventures Networking events Creative sessions Cultural exchanges Social gatherings   Nine unusual team building activities: 1. Murder mysteries (online or in person) Budget required: Varies (from low budget to mid-range for in-person events) Unleash your inner detective with a thrilling murder mystery experience, whether online or in person. Teams work together to solve a fictional murder case, analysing clues, interviewing suspects, and piecing together evidence to identify the culprit. It’s fun, and it promotes teamwork, critical thinking, problem-solving, and communication skills. It’s also an effective way to get people who don’t usually work together, working together.  Whether it’s a virtual whodunit or an immersive live event, murder mysteries provide a unique and memorable team-building experience for all participants.   2. Dragon’s Den (online or in person) Budget required: Low budget (can be done virtually or in your offices, with a small prize for the winning team) Teams pitch their innovative business ideas to a panel of “dragons” (judges), who evaluate the feasibility, creativity, and..

The Complete Business Trip Packing List

Are you planning a business trip this year? Well if so, you’ve got company. According to GBTA’s Business Travel Index Outlook report, business travel spending has bounced back after the pandemic and is projected to soar, reaching £1.1 trillion in 2024 and nearly £1.4 trillion by 2027.   Business travel is essential for companies to expand their reach, nurture client relationships, and seize opportunities in global markets. It facilitates face-to-face interactions, helps you problem-solve on-site. It also builds collaborations that are vital for driving growth and achieving business objectives.  But, if you’ve got a business trip coming up, what should you pack? Read on for our complete business trip packing list and a few helpful hints on how to prepare for your first business trip.  TL;DR Planning for business travel is key to success and sustainability.  Packing efficiently with a checklist ensures you’re prepared consider clothing, business travel accessories, documentation, and finance.  Roomex helps streamline financial planning, accommodation, transportation, and luggage selection, making your trip stress-free and productive. First up, what is business travel? Unlike travelling for leisure, which focuses on relaxation, business travel involves professionals travelling for work-related purposes such as meetings, conferences, and client visits. Careful itinerary planning and expense management are crucial to ensure business trips meet their objectives without blowing the budget or your company’s sustainability commitments. At Roomex, we streamline the entire business travel process, from booking accommodation to managing expenses. Through innovative features like RoomexPay and reservation checks, we ensure that every aspect of your trip is optimised for success, allowing your company to focus on its core objectives while enhancing your overall travel experience.  Why do I need a business trip packing list? A packing list for your business trip helps you optimise luggage space, ensuring you pack only what you need. It also minimises stress you don’t want to be that person who forgets essential items and has to borrow from colleagues while away.  By taking the time to plan and list out everything you need, you can travel with confidence knowing you’re well-prepared for any situation that may arise. And, with 89% of workplace travellers choosing to combine business trips with personal holidays for leisure also known as ‘bleisure’ it’s even more important to make sure you have the right kit with you.  What should I pack for a five-day business trip? Here’s our ultimate business travel checklist:   Clothing essentials: Business suits or professional attire (appropriate for meetings and events) Dress shirts/blouses Industry-specific attire like hard hats, hi-vis jackets, or steel-toed boots Ties/accessories One or two casual outfits for downtime Undergarments and socks Comfortable shoes suitable for walking and professional settings Pyjamas/sleepwear Raincoat, warm jacket, or smart overcoat Business travel essentials: Laptop and charger Mobile phone and charger Travel-sized toiletries (shampoo, conditioner, body wash, toothpaste, etc.) Travel adapter/converter if travelling abroad Notebooks, pens, and other stationery Portable power bank Snacks and refillable water bottle for on-the-go refreshment Travel necessities: Reservation confirmation details from Roomex Passport/identification documents Business travel insurance documents Wallet with necessary cards and currency RoomexPay allowance card for streamlined on-the-road spend Any necessary medication Travel itinerary and contact information Reusable shopping bag for souvenirs or additional items Sunglasses and sunscreen (depending on destination) Small travel umbrella or raincoat   How do I prepare for my first business trip? Here’s our step-by-step guide to getting everything in place for your first corporate travel experience Preparing for your first business trip helps ensure a successful and stress-free experience. It will also help you present yourself confidently as a professional whether you’ve been in your industry for a few minutes or a few years.  Step 1: Research and documentation Get to know the destination’s culture and business etiquette to make a good impression. Research your clients, partners, and project sites to understand their expectations, get up to speed on all aspects of the ongoing work, and to help you anticipate any problems. Gather all necessary documents and materials for your meetings or site visits.  Step 2. Financial preparation: Plan your expenses and set a budget for your trip. You may be covered by company per diems or your travel policy might specify spending limits. Check with your company travel manager, finance manager, or office manager before you leave.  RoomexPay prepaid allowance cards offer a convenient solution for managing on-the-road spend, eliminating the hassle of submitting expense reports and waiting for reimbursements. With RoomexPay, you can focus on your business objectives without worrying about financial constraints. Ensure you have access to necessary funds for emergencies or unexpected expenses. Here are a few RoomexPay benefits: Firstly, it simplifies expense management by streamlining expense tracking, saving you valuable time and effort. Secondly, RoomexPay is registered in your company name no need to give out your own personal financial information or credit card details while you’re on the go. Additionally, RoomexPay improves your cash flow by eliminating the need for out-of-pocket expenses, ensuring a steady flow of funds throughout your trip.    Step 3. Accommodation reservations: Use Roomex to book your accommodations, taking advantage of its streamlined booking process and wide range of options tailored to the needs of workforce travellers. You can filter results by location and services, to find the hotel that’s the right fit for you within your company travel policy. Benefit from Roomex’s reservation checks, which periodically verify reservations with hotels to confirm your booking and address any additional needs, such as flexible check-in arrangements. Step 4. Transport arrangements: Book transport well in advance to secure the best deals. WIth Roomex you can book train travel alongside your accommodation, with split-ticketing available to help you get the best value fare for your journey.  Track your transport bookings and stay informed about last-minute changes or cancellations using Roomex’s travel management platform. Step 5. Packing and preparation: Pack according to our business travel packing list. Double-check your packing list, ensuring you have all necessary documents, devices, and accessories. Make sure your devices are equipped with up-to-date security software and enable remote access..

The Hidden Health Impact of Traditional Expense Management

Expense management is a cornerstone of efficient business operations, particularly in the realm of corporate travel. Yet, the traditional methods of managing travel expenses have far-reaching implications on the physical and mental health of employees, as well as the financial health of organisations. This traditional process has become burdensome for both employees and employers, leading to inefficiencies, financial strain, and reduced well-being. In response to these challenges, a transformative solution has emerged: travel allowances.   This is a summary of our eBook ‘The Hidden Health Impact of Traditional Expense Management’. To read this eBook in its entirety click here. The Burden of the Status Quo Traditional expense management processes, characterised by manual reporting and reimbursement delays, have taken a toll on employee health and organisational efficiency. Business travellers, in particular, face a myriad of physical and behavioural health risks, from stress and sleep interruption to unhealthy eating habits. Moreover, outdated expense management systems contribute to unnecessary stress and anxiety, further exacerbating the negative impacts of business travel. This has resulted in business travellers reporting higher body mass index scores and further health issues such as clinical symptoms of anxiety; depression and alcohol dependence; no physical exercise; smoking; and trouble sleeping. All of these factors add up over the long-term, having a serious impact on traveller health. But it is not only employees who are feeling the impact of traditional expense methods, organisations too have their health compromised by traditional expense management methods. These traditional processes increase the burden on organisations and can be damaging to the company’s long-term financial health considering the levels of fraud and non-compliance associated with traditional expense management methods. As one of the most prevalent types of employee fraud, expense fraud costs businesses 5% of their total revenue annually and over £3.5tn worldwide. The status quo in expense management isn’t good enough for the modern business. It has numerous negative impacts for both employees and organisations. But all is not lost. The Modern Solution Enter travel allowances—a paradigm shift in expense management that offers a fresh approach to addressing the challenges of business travel. Travel allowances simplify the expense reporting process by providing predetermined funds to employees for business expenses during trips. With virtual allowance cards and real-time expense tracking, travel allowances offer a streamlined solution that benefits both employees and employers. This significant enhancement to the conventional expense management process removes the need for travellers to dip into their personal finances while on work-related trips, not only preserving their personal funds, but also eradicating the cumbersome waiting period for reimbursement. In the context of the increased financial strain currently facing business travellers, this change provides substantial relief, alleviating a major source of stress associated with business travel. Organisations can use allowances to promote healthier spending habits in their travelling employees. By leveraging real-time insights into employee spending patterns, companies gain visibility into how employees are spending their allowance, particularly in terms of meal allowances. Armed with this data, organisations can proactively encourage their employees to make healthier dietary choices. This not only fosters a culture of health and well-being but also contributes to increased productivity, as healthier individuals are generally more focused and energised. Beyond the immediate benefits of providing a more favourable and healthier experience for business travellers, allowances offer multifaceted organisational advantages that extend to fraud prevention, travel policy enforcement, and administrative efficiency. The dual benefit of enhanced employee health and a strengthened employer-employee relationship underscore the profound positive impact that travel allowances can have on the overall work experience and the long-term health of an organisation. Implementing Allowances Successfully implementing travel allowances requires a structured approach to ensure a successful transition from traditional expense management systems. Organisations must assess their current expense management systems, set clear objectives, and select the right allowance model based on their unique needs. In assessing their current expense management systems, organisations should consider challenges related to expense fraud, tracking, reimbursements, employee satisfaction, and the health of travelling employees. Clear objectives must be defined to guide the implementation process effectively. These objectives should align with the organisation’s goals and may include simplifying the expense management process, enhancing cost control, improving employee health and satisfaction, and enhancing compliance. Selecting the right travel allowance model is crucial as it sets the foundation for effective policy and guideline development. Policies should address expense categories, allocation methods, limits or restrictions on expenses, and procedures for requesting and managing allowances. Clear communication, training, and ongoing support are essential for managing employee expectations and ensuring a smooth transition to travel allowances. Choosing the Right Allowance Solution Choosing the right allowance management solution for implementing travel allowances is crucial for success. Define specific requirements based on factors like organization size, integration capabilities, mobility support, customisation flexibility, and reporting features. Research and compare options, considering features, user-friendliness, cost, customer support, and scalability. Seek recommendations, request demos, and gather user feedback. In today’s mobile-centric environment, ensuring mobile access to the chosen solution is important. Evaluate security features, including data encryption and access controls, and confirm compliance with industry and legal regulations, and consider implementation support. Once the evaluation is complete and organisational needs are clear, make an informed decision and implement the chosen expense management solution in alignment with established policies and guidelines. Managing Employee Expectations Transitioning to travel allowances from traditional expense management methods requires effective management of employee expectations for a successful implementation. Clear communication is key, highlighting the reasons for the change and the benefits of travel allowances, such as simplified reporting and predictable income during trips. We recommend that you provide training through workshops, user guides, and online resources to help employees understand and buy into the new system. It is important that you address any employee concerns and questions by encouraging open communication and setting up support systems. It is also possible here to go with a phased implementation before a full-scale rollout, allowing you to address any initial concerns. This will help make sure that employees have realistic expectations about..