The best TravelPerk alternatives for business travel
For teams who need better control and real support
Every travel manager eventually reaches the same crossroads: the tools that worked when the business was smaller stop holding up once travel gets busier, budgets tighten, or traveller support becomes more important. That’s usually when teams start reviewing TravelPerk alternatives – not because something dramatic went wrong, but because the business has outgrown the basics.Maybe your travellers need clearer routes to support when plans change mid-journey. Maybe finance needs cleaner reporting. Maybe you’re juggling project-based or workforce travel that doesn’t follow the neat patterns most corporate tools are built around. Or maybe you simply want a business travel platform that gives you proper control without the admin spiral.Whatever the reason, you’re not alone. Companies across the UK and Ireland are reassessing their tools and looking for platforms that can handle day-to-day reality, not just ideal scenarios.Below, we’ve pulled together seven options worth exploring – each with different strengths, and each solving a slightly different problem. And because workforce travel isn’t the same as office-based corporate travel, we’ll also show you where Roomex fits in for teams who need certainty and spend visibility at scale.
Why teams start looking for TravelPerk alternatives
Travel platforms tend to work well until they suddenly… don’t. The cracks usually show up in the same places:
Support gets stretched
Travellers run into issues – missed connections, hotel problems, last-minute changes – and the help they need isn’t always available when they actually need it.
Reporting feels surface-level
Finance teams want project codes, cost centres, night-by-night spend, or visibility by region or team. Basic dashboards don’t cut it once your travel volume grows.
Too many tools in the mix
When you’re using one platform for booking, another for expenses, another for reporting and another for approvals, the admin spirals quickly.
Looking for comfortable accommodation and simple expense management tailored specifically for the mobile workforce?
Discover how Roomex can streamline your travel needs, offering hassle-free booking and expense solutions designed to keep your team focused on the job. Try Roomex today and experience the difference in efficiency and convenience for your mobile workforce.
Workforce travel doesn’t fit neatly into corporate workflows
Most platforms are built for office-based business travellers hopping between client meetings. They’re not designed for engineers, installers or contractors who need practical, affordable stays – often for weeks at a time.
Budgets need stronger guardrails
Travel agencies give structure and control. Online booking gives freedom and speed. But for companies managing regular workforce or project-based travel, neither option fully solves the problem. That’s where Roomex comes in.Roomex sits in the middle, combining the ease of online booking with the control and visibility of a travel management provider. It’s built for teams who book travel often, need accurate reporting, and don’t want to chase receipts or approvals again.
The best TravelPerk alternatives to think about in the new year
Below are seven platforms that travel, finance and operations teams often move to when they outgrow TravelPerk. Each one solves a different set of problems – from deeper reporting to stronger support to tools built specifically for mobile or project-based workforces.
1. Roomex — the workforce travel specialist
Let’s start with the platform built for a very different type of business traveller: people who move between sites, work long rotations, and need practical stays rather than boutique business hotels.Roomex focuses on workforce accommodation, not corporate city breaks. The platform gives companies access to thousands of workforce-suitable hotels and apartments, automated check-ins, invoicing on account (no traveller credit cards needed), and a real duty-of-care map so teams always know where people are.Why teams choose Roomex as a TravelPerk alternative:Unrivalled supply of workforce-friendly stays across the UK, Ireland and EuropeRoomexAnalytics for real-time spend tracking, policy compliance and project-level reportingRoomexPay removes out-of-pocket spend entirelyLive support from people who handle workforce travel every dayCustom policies and one-click approvals designed for operational teams, not office managersExclusive Roomex Rates that cut accommodation costs by up to 21%If your travellers are engineers, installers, surveyors, contractors or field teams, Roomex tends to replace three tools at once – a booking platform, an expenses process, and your manual traveller-tracking spreadsheet.
2. Navan — strong for companies wanting travel + expenses
Navan (formerly TripActions) suits teams who want everything (booking, payments, expenses) in a single system. It’s built with a polished UX and strong AI-driven recommendations, which makes it appealing for tech-forward companies.What makes Navan a solid TravelPerk alternative, but not quite as strong as Roomex?Combined travel and expensesVery strong mobile appAI booking assistanceLarge global inventoryBuilt-in policy enforcementHelpful for fast-growing companies that want fewer tools to manageNavan handles standard corporate travel well, but it isn’t designed for long-stay or workforce accommodation in the way Roomex is.
3. Egencia — best for global organisations with complex needs
Previously part of Expedia Group and now under American Express GBT, Egencia has deep global supply and a more traditional TMC-style structure.Why companies move from TravelPerk to Egencia:Mature support model with 24/7 global agentsHuge inventory across flights, hotels and car hireStrong duty-of-care toolsAdvanced reporting for multi-country travel programmesEnterprise-grade integrations with HRIS, ERP and expense toolsEgencia is a fit for organisations that need global coverage, negotiated rates and a more consultative travel management approach.
4. SAP Concur Travel — enterprise-level structure and controls
Concur is known for its expense product, but its travel module is still widely used by enterprises. It shines when you need deep customisation or tight audit trails.Why teams consider Concur a TravelPerk alternative:Configurable approval workflowsDirect tie-in with Concur ExpenseWide GDS connectivityStrong compliance and audit controlsSupports multi-entity, multi-currency operationsThe trade-off: Concur is powerful, but typically slower to roll out and heavier to maintain.
5. CWT — ideal for companies that want deep support and a traditional TMC model
CWT has been around for decades and remains a go-to for organisations that want a “managed” travel programme with agents, negotiated rates and structured business travel services.Why companies choose CWT as a TravelPerk alternative:myCWT platform for booking and itinerary management across desktop and mobileTravel consultants available for complex, multi-leg or last-minute itinerariesStrong duty-of-care offering for higher-risk travelDetailed reporting for finance and procurement teamsOptions tailored for niche sectors (energy, media, life sciences, sports)CWT fits teams with frequent international travel, traveller-risk requirements or more hands-on support needs.
6. TravelBank — great for smaller teams that want light, all-in-one T&E
TravelBank is a simpler budget-friendly option that combines travel booking with expense reporting in a single interface. It’s often chosen by smaller companies or those scaling quickly.Why TravelBank can replace TravelPerk:Travel + expenses combined in one interfaceUser-friendly mobile app with fast adoptionBasic analytics and cost-trackingEmployee rewards for booking cheaper optionsStraightforward integrations with tools like QuickBooks, Slack and XeroTravelBank’s sweet spot is small to midsize teams that don’t need enterprise-level controls but want something easier than stitching tools together.
7. Lanes & Planes — strong for European teams wanting an end-to-end suite
Lanes & Planes is particularly popular across mainland Europe and offers a very complete travel booking environment with a clean user interface and strong reporting.Why teams consider it a TravelPerk alternative:All-in-one travel booking for flights, rail, hotels and carsBuilt-in expense toolUseful for EU-based companies thanks to wide regional coverageCustom travel policies and approval flowsTraveller-tracking and duty-of-care toolsIt’s a dependable TravelPerk alternative for European organisations that want everything housed in one system without a steep learning curve.
Why Roomex is the strongest TravelPerk alternative for companies with people on the move
Most platforms on this list are designed around traditional corporate travel – city breaks, conferences, sales trips and executive itineraries. That’s where Roomex stands apart. It was built specifically for workforce travel, the kind of movement that doesn’t look like typical business trips at all.If your teams spend more time on the road than at a desk, travel works differently. You’re not booking the occasional overnight stay in a city centre hotel – you’re managing crews, engineers, contractors, technicians, HGV drivers, auditors, field staff and project teams who need to be in the right place at exactly the right time.That’s why Roomex exists. And why so many travel managers compare it to TravelPerk and quickly realise they’re solving two different problems.
Roomex is built for the realities of workforce travel
While many platforms prioritise premium hotels, mixed inventory and perks for occasional business travellers, Roomex focuses on accommodation that actually works for people doing hands-on jobs.That means:Hotels near industrial zones, worksites and transport hubsApartment-style stays for longer projectsSelf-catering options for teams that need flexible mealsRates suitable for long-term, high-volume travel budgetsProperties that understand early check-ins, late checkouts and crew movementsOther tools on the “TravelPerk alternatives” list cater well to office-based roles – Roomex is a better fit for companies moving people across the UK, Ireland, Germany and beyond for operational work.
One platform for travel managers, finance teams and travellers
Roomex supports every part of the travel chain, not just the person pressing “book.”
For travel managers
Access to the largest workforce-suitable accommodation networkClear visibility of all bookings in one placeDuty-of-care mapping to see exactly where employees areCustom travel policies that prevent out-of-policy spendOne-click approvalsA booking platform designed for repeat, routine travelIf you’re currently juggling many bookings a week (or many a day), Roomex cuts out the admin noise that usually comes with workforce travel.
For finance teams
Roomex gives finance real control – something many teams feel they lose with travel tools that look slick but don’t offer clarity.Finance teams get:Real-time spend visibility across departments, sites and projectsAutomated invoices instead of manual reconciliationsRoomexPay for pre-paid, controlled travel budgetsAccurate analytics for planning and forecastingCentralised reporting that eliminates repetitive adminInstead of chasing receipts, reconciling hundreds of transactions or dealing with surprise costs, everything rolls into a single monthly invoice.
For workforce travellers
Engineers, field staff, technicians and contractors behave differently from office-based employees on the road. Roomex supports them by:Calling ahead to hotels to confirm every bookingOffering priority support via phone or live chatProviding clear itineraries and trip detailsEnsuring travellers aren’t left dealing with check-in confusion or rejected cardsOffering properties that accommodate early starts, late finishes and variable shift patternsTravellers get a frictionless experience – and you reduce the number of after-hours calls landing on your desk.
Why so many industries choose Roomex over TravelPerk
Roomex is used widely across:Construction — crews moving between sites, long project stays, accommodation near worksitesEnergy & utilities — technicians working on rotating schedulesRetail & FMCG field teams — frequent travel between regional stores or distribution centresTransport & logistics — HGV drivers and depot-based teams needing practical accommodationManufacturing — staff temporarily relocating for training and supportEngineering & maintenance — urgent callouts and planned multi-week projectsPublic sector & government contracts — predictable, compliant, controlled spendWhere TravelPerk suits organisations with occasional city-based trips, Roomex supports sectors where travel is constant, operational, and often last-minute.
Exclusive Roomex Rates mean consistent savings – not occasional discounts
Most platforms promise savings, but Roomex delivers them in a way that suits workforce travel budgets.You get:Exclusive long-stay and volume-friendly ratesNo surprises – predictable pricing week after weekNegotiated deals for high-frequency travelInventory that matches your budget, not top-tier corporate hotel pricingFinance teams know exactly what to expect – and savings multiply quickly when you have dozens or hundreds of people on the road.
Exclusive Roomex Rates mean consistent savings – not occasional discounts
Full visibility, automated admin and a platform designed around high-volume travelRoomex pulls everything into one place:BookingPaymentTrackingAnalyticsTraveller safetySupportThat means no scattered spreadsheets, no inbox searches, no chasing receipts, no reconciling hundreds of line items manually.It matches how operational travel works in real life – fast, predictable, controlled.
Making the right choice for your travel programme
Comparing TravelPerk alternatives isn’t about chasing shiny features, it’s about finding a partner that matches how your business actually moves. Some teams need tighter expense workflows. Others need better sustainability reporting. Many just want a platform that removes admin rather than creating more of it.But if your organisation manages high-volume, on-the-road roles (engineers, installers, technicians, contractors, surveyors, drivers or project teams) the choice becomes clearer. You need a business travel platform that can handle last-minute bookings, long stays, shift work, multiple travellers and strict budgets without slowing anyone down.A platform built for workforce travel, designed for finance control, and trusted by travel managers handling dozens or hundreds of bookings a week. With the largest network of workforce-ready accommodation, consolidated invoicing, live duty of care and real customer support, Roomex takes the pressure off your team and keeps travellers moving without friction.If you’re reviewing TravelPerk alternatives and want a solution that fits the reality of your operations, Roomex is ready to help.See how Roomex can transform the way your business books, pays for and manages workforce travel.
