Eliminate paperwork, no reimbursing employees and get real-time spend visibility with Roomex’s business travel expense management.
Real impact: Automating travel expenses removes the paperwork that drains finance teams — Roomex customer Huws Gray saved 46 hours of administrative time every month and lifted travel-policy compliance by 23% by moving off spreadsheets and multiple booking sites onto one platform with real-time spend visibility.
Related reading: optimise travel expense management with software, what companies can and can’t pay for, and smart strategies for per diem allowances.
Roomex Expenses automates travel expense management for workforce teams, replacing paper receipts and spreadsheets with real-time digital capture, policy-compliant approvals, and direct integration with accounting software. Finance teams get instant visibility into spend across every traveller.
Roomex makes travel and expense management easy for everyone. Free employees from paying out-of-pocket with RoomexPay, manage spend with custom travel policies and never reconcile another receipt again.
With customisable limits for each expense card, daily budgets and set meal allowances, you get to streamline travel spend while your employees focus on the day ahead.
Pay securely for every expense via your RoomexPay card or app, request instant top-ups while on the road and freeze your card at the touch of a button.
Upload your custom travel policy, build a robust audit trail and reduce the number of expense disputes.
Take a picture of a receipt to instantly claim the expense. No sifting through bits of paper at the end of the trip and no waiting to be reimbursed.
Monitor, analyse and report on spend for each card with RoomexInsights Pro.
Pay for expenses and bookings on the same monthly invoice, set up automated reporting and spend more time on the things that really add value.
I work for Ischebeck Titan in form and ground engineering. It’s much quicker, cheaper, and the room seems to be of much better quality than what we previously got. Quick, easy, and cheap. Do it now. It’s really good.
I work for Dual Inventive Limited. It’s made it more streamlined when looking at those. It’s a very easy platform to use. Simple to navigate. Yeah, simple, easy, reliable. You get all your choice in one place to choose, so.
I am the Events Coordinator at KOREC Group. I mean, it’s very efficient now, it’s speedy, it’s easy, it’s reliable. Probably just the streamlined process in general, because it makes my job a lot easier and I think it makes everyone’s job a lot easier as well. Reliable, efficient, and time-saving, easy to use, it’s accessible. And the customer service is always great as well.
I’m Director of Operations and I work for the Temple Group. We utilize Roomex across for about 120 employees and we can, as an employee, contact our support team and within about 15-20 minutes, I’ve got my train travel booked, my accommodation booked and I can choose where I want to go and what time I want to go. And it’s just really simplified the whole process. I think the fact that you can be really specific about what type of train, what hotel you want. And actually the discount you get with it has been really good and it’s been really beneficial for us as a company. Swift, affordable, excellent. I think it’s a really wise decision. I think my previous company didn’t use it, and they spent an absolute fortune on finding hotels. Actually you’ve got buying power to actually do that, so from a company’s perspective, it makes a lot more sense just to utilize it, so go for it.
I’m the Business Development Executive at Seven Partnerships. We’re geospatial experts based in Telford, Shropshire. So it’s been a lot easier for us. So obviously George who works in the office said there’s obviously all the invoices in one place, a lot smoother system than other suppliers previously. Probably the ease of the booking system. There’s not a lot of details you have to put in. So it’s very smooth, very simple. I’d say efficient, simplified, great customer service. I think they’ve been great from the day we met you guys and have been very supportive since and it’s not a great salesy push when we meet you. It’s about networking and exploring opportunities for both parties. So it’s been a very good journey so far.
If you need to control the cost of your accommodation, you’ve just got to use Roomex. My name is Adrian Beeby and I work for Madic UK. Roomex has streamlined our accommodation needs. Whereas before we had many, many different models that engineers, sales managers, sales people were using and we had no control over the hotels and styles of accommodation that people were choosing. Whereas with Roomex, it allows us to control our costs as well as the type of hotel and the location of the hotels. Favourite feature is probably convenience, so easy to use. It’s just a really, really convenient and easy to use platform. Cost-effective, convenient, and simplicity. If you need to control the cost of your accommodation and be able to include meals, you’ve just got to use Roomex. It’s gonna save you a fortune.
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